L6: Beat the Heat

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The following information should answer most questions about this event:

BEFORE ENTERING THIS EVENT PLEASE NOTE THE USTA POLICY ON WITHDRAWALS AND NO-SHOWS: This is a USTA sanctioned event for ranking points and subject to USTA regulations.  If a player withdraws after draws have been published for a reason other than documented illness or injury, that player is subject to the assessment of four (4) suspension points.  An accumulation of 10 suspension points in a rolling year, for a variety of regulation violations could result in the player’s suspension from USTA play for 3 months (first suspension.)  If a player does not show for their match (fails to notify tournament in advance) that player is subject to five (5) suspension points per violation.  The reason for this regulation is that late withdrawals negatively impact the draw and the players in that draw and withdrawals should be made only in unavoidable circumstances.  

USTA Refund Policy:  There are no refunds after entries close and selections are made.

Players must be prepared to play at any time during the time of the sanction period which, in this tournament, is any time during the days of August 23 and 24th. Given the number of matches and number of courts available it is possible first matches for some will not go on until 5:00 p.m.  We cannot know when first round match times will be scheduled until entries close and the number of matches per division is known for this event. 

Players, Parents, and Coaches PLEASE READ CAREFULLY all the INFORMATION BELOW. 

CHANGE IN USTA REGULATION ON SPECTATOR MISCONDUCT: Per USTA Regulation XIX.G pertaining to the conduct of spectator’s associated with a player:  A player who enters a sanctioned tournament or match consents to being penalized under the Point Penalty System and the USTA Suspension Point System for any unsportsmanlike conduct, including conduct by a person associated with the player. Persons who are unsportsmanlike may be asked by any member of the Tournament Committee or any official representative of the tournament to desist and/or to leave the tournament site, and must comply.

This means the player can be point penalized for spectator sportsmanship misconduct and subject to suspension points.  Spectators should refrain from interfering in matches for any reason and should not address or make comments to their player’s opponent. Coaching is prohibited in USTA sanctioned play unless a specific team event.  Spectators may also be removed from the facility by a member of the Tournament Committee. 

DRAW LIMITS: All divisions are limited to 16 players; although, if additional courts can be obtained by the tournament it may be possible to expand the draw limit of divisions that have alternates.  

SCHEDULING: Pursuant to USTA regulations, players must be available at any time during the day(s) of the tournament to play their matches. The first block of matches could go on at 7:00 a.m. but not all draws can play at this time.  Players should be ready to play their first round as late as 5:00 p.m. on the day of the event.  Any schedule issues must be brought to the tournament director’s attention before entries close.  Once draws are posted, match times will not change unless there is a withdrawal in that division.  Match times will not be changed for personal conflicts.  Additionally, due to the varying nature of the number of matches in each divisions, we cannot schedule divisions before entries close.  There are no refunds after selection is made so if you cannot keep the day open until you know what time your division plays, contact the tournament director before entries close.

The event will be using all NAU 12 court facility. 6 indoor and 6 outdoor.  Players will play on whichever court becomes available indoor or outdoor. Preference will try to be given to finals matches.

The weather in Flagstaff should be around mid 80’s so make sure to stay hydrated, bring coolers, extra water, electrolytes, ice etc.  It is monsoon season so chance of clouds in the afternoon to cool things off can be expected.

We will be using high altitude tennis balls since Flagstaff is 7800 ft above sea level.

Parking: The Tennis/Aquatic Building is Building 86 on this map: https://in.nau.edu/wp-content/uploads/sites/119/2023/08/FY24-Parking-Map.pdf. NAU Classes start Monday August 25th so the campus will be busy! Parking in the neighborhood around the center may also be available. 

TOURNAMENT LEVEL: Level 6. The tournament is a compass draw or round robin, which means that every player will play 2-4 matches, whether they win or lose their matches.  Players who are unable to commit to playing all day Saturday and Sunday should not enter, since the draws require that all players remain in the draw. We will make every attempt to give players at least 2 matches, but we cannot guarantee this, since players may withdraw.

MATCH TIMES:   Players are responsible for checking the tournament website for their draw, match time and schedule.  The tournament will not email players their match times. Draws can be found on the tournament website under the “draws” tab.  Find your gender/age division (event) and look to see if there are multiple groups in the drop down for your event.  You will need to look for your name and the match time prior to the start of the tournament. There could be 2, 3 or more draws in each division depending on entries.  

EVENTS: B/G 12U-18U Yellow ball

• Match Format BG12-18: Singles best of 3 regular tie break sets to 6 with a 10 point tie break played in lieu of a full third set. Ad scoring. If inclement weather is forecast, No ad scoring will be enforced. Players are expected to know the format and be able to play independently without assistance from an official or tournament staff. 
• If you are in a 5 player round robin you may play a 4 game set, tie-breaker at 4-4, ad scoring
• Selection and Draw Postings: Players will be selected after the entry deadline has passed. Players will receive an email confirming that they have been selected. Draws will be posted no later than Wednesday the week of the event.

TOURNAMENT FORMAT: All players are guaranteed at least 2 matches (barring withdrawals of players in that draw) and should be prepared to play up to 4. Due to the format players are expected to stay until the tournament is completed. Players will not leave if they have lost a match, since they will continue to play win or lose.  If circumstances necessitate a withdrawal, please notify the tournament director immediately.

• If your draw format is a “compass draw” you will play multiple and move to parts of the draw based on whether you won or lost.  All players continue around the compass for multiple matches.  See an explanation of the compass draw here:

SITES/PRACTICE COURTS:  Warm up courts at Thorpe Park and Flagstaff Rec Center if needed.  Warm up at NAU courts will likely only be available before the start of match play each day. Thorpe Park located at 191 N Thorpe Rd.  Hal Jensen Recreation Center at 2403 N Isabel St Flagstaff.  

Hotel Information:

Drury Inn and Suites: 300 S Milton Rd Flagstaff

Country Inn & Suites by Radisson: 224 S Mikes Pike St Flagstaff

Hyatt Place Flagstaff 397 S Malpais Ln